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For staff

Useful forms are available to download at:

• The Academic Quality and Partnerships Office
• The Procurement Office
• Human Resources

Staff Wellbeing: Where to go for help and support

If you need support in relation to your job, your first port of call might be your line manager. You might also want to refer to any of the following online resources for advice and links to support:

•  is a tool for staff, students and even visitors to our campus and can be used to:
  - find information about and get access to  
  - have an advisor talk you through options for support or further action
  - make the University aware of an experience you have had, anonymously if you choose
  *NOTE: We can act on anonymous reports only rarely. See  for more information.

• ESW's internal Equality, Diversity and Inclusion (EDI) web pages have information and links to helpful resources, such as union websites, the Chaplaincy & Meeting House, Human Resources for the School, and reporting lines for the reporting of bullying or harrassment at work - directed at you or that you have witnessed.

• ESW's internal bullying and harrassment web page has helpful advice and relevant links for accessing support.
  
  
• BAME staff might also be interested in our Race Equality web page and what the School of Education and Social Work is providing by way of opportunities to discuss and reflect on individual and collective experiences of inequality and racism and ways to decolonise the curriculum.
  
  
• Human Resources have a wealth of advice on the Staff Wellbeing Hub, including advice on mental, physical and financial wellbeing, and also managers' responsibilities regarding supporting their staff.
  
  
• Spectrum.Life (use code BeWell) runs the University's Employee Assistance Programme (EAP). Their helpline is available 24hrs 365 days of the year. As well as a confidential counselling helpline offering up to eight structured counselling sessions, they offer a medical helpline, legal support and help with day-to-day issues such as career coaching, consumer advice or relationship mediation.
  
  
• The Organisational Development department has a web page for Mentoring which is a University scheme whereby mentees are matched with suitable mentors from across the University - usually from a different School or division and who is slightly ahead of the mentee in their career- to aid them in their professional development. You can engage with the scheme by requesting to be a mentor or a mentee. 
  

School of Education and Social Work Strategic Plan 2019-25

ESW Strategic Plan 2019-25

Workload Planning Guidance *faculty only

ESW Workload Guidance for 2023/24 academic year

Health & Safety

• SCHOOL POLICY - Health & Safety (2021)
• Health & Safety Committee Terms of Reference: Feb 2022
• Health & Safety Responsibilities: 2021
• General Risk Assessment template: 2021
• Risk Assessment Guidance
• ESW Firewardens - to be updated

For all other information related to health and safety at Sussex, visit the University's  where you can:

• access information relevant to your work activities 
• request health and safety training 
• , accidents, near misses or dangerous occurrences.

Information reported can be accessed by the School's Safety Coordinator as well as members of the University's Health & Safety team. This system does not replace the service offered by the  (servicecentre@mitie.com), which should be used to report issues with facilities within Schools/buildings and around campus. 

University Policies

• Fieldwork Safety

Risk Assessment

Look under 'R' for risk assessments on the University's Health and Safety A-Z web page for risk assessment forms, strategies, ratings and training course information.

Human Resources

For recruitment operations: 

Email: recruitmentadministration@sussex.ac.uk

Tel: 01273 873743

For HR employee administrative support: 

Email: hradmin.esw@sussex.ac.uk

Tel: 01273 877505

For HR related advice or support on strategic and organisational objectives:

Assistant HR Business Partner in the first instance: Katie Groves
HR Business Partner: Sarah-Jane Pocock
Employee Relations Partner: Ben Spencer

For Organisational Development advice and guidance:

OD Consultant: 

For payroll queries:

Email: Payroll.SocialSciences@sussex.ac.uk

Tel: 01273 877505

University & School Policies

• Absence Management Process: Tiers 2 and 5
• Attendance and Engagement Monitoring Process: 2022-23
• Remote Meeting Safety Guidelines
• SCHOOL POLICY - Conference Attendance Fund: April 2022
• SCHOOL POLICY - Environmental
• SCHOOL POLICY - Externally Funded Visiting Postdocs: March 2022
• SCHOOL POLICY - Health & Safety (2021)
• SCHOOL POLICY - Research Study Leave
• SCHOOL POLICY - Scholarship Study Leave Policy & Form
• SCHOOL POLICY - School and Department Budget Allocation
• SCHOOL POLICY - Space Allocation
• SCHOOL POLICY - Staff Development
• SCHOOL POLICY - Visiting Research Fellowships
• ESW Visiting Associate Researcher Appointment Criteria
• SCHOOL POLICY - Visiting Students
  
  
  
• UNIVERSITY POLICY - data protection
• UNIVERSITY POLICY - information security
  
  
  
• QAA Framework for HE Qualifications

FORMS: General 

• Invoice Request Template
• FORMS - associate researcher application
• FORMS - overtime
• FORMS - research study leave application: 2023/24
  see also SCHOOL POLICY - Research Study Leave
• FORMS - Scholarship Study Leave Policy & Form
• FORMS - misconduct letter template
  
• FORMS - sickness certificate
• FORMS - peer observation of teaching policy and documentation
• FORMS - academic staff appraisal 2018/19
• FORMS - staff development claim form

VISITORS

• FORMS - honorary titles
• FORMS - request to award or extend an honorary or visitor title

FORMS: Financial

• Purchase Order Request
• Invoice Request Template
• New Customer Account Request

Claiming Expenses
For the latest expense claim forms, go to Payments Management - Forms (A-Z) (Travel and Working Away From Base, Hospitality and Out of Pocket Expenses)

FORMS: Courses/Modules

For the latest forms regarding course transfers/withdrawals, new module requests, module changes and pathways and electives, visit the Academic Quality and Partnerships (AQP) web pages. Specifically

• New course/pathway approvals, course withdrawal/suspension and course title changes
• Curriculum development

FORMS: Travel

• FORMS - travel abroad insurance [PDF 76.53KB]
• FORMS - overseas travel risk assessment [DOC 104.50KB]

FORMS: Student related

• FORMS - request for variation of submission deadline
• FORMS - supervisor / student meeting
• FORMS - student request for a variation of study to a postgraduate taught course
• A short guide to Student Attendance Monitoring

Sussex templates

Powerpoint templates

Letterheads & business cards

If you would like design help/support in using the above templates, contact the Communications Officer, Heather Stanley: h.stanley@sussex.ac.uk

ESW Events Calendar

Click on the relevant month to expand and view significant School meetings, events and committees.

See also the ESW Committee Timetable: 2024/25 [PDF 81.57KB] for the dates of committee meetings taking place across the academic year.

December 2024

DATE: 2nd-6th
Monday
Tuesday
Wednesday	12-4pm: School Leadership Team (SLT) 2-4pm: CIRCY-hosted "In Conversation" event with Hester Barron and Ben Highmore - 'Schools, Playgrounds, Communities: The Cultural Infrastructures of Childhood' - Room 103, Fulton Building 2-4pm: SocSci Ethics drop in w/ Carol Cooley (SREIO) - The Conolly Room, Essex House
Thursday	2.30-4.30pm: BAPEYE Yr1 Story Stack Exhibition - Education Teaching Lab 19, Essex House 3-6pm: BACY Historical Childhoods Exhibition + bake sale - Room 106, Ashdown House
Friday

DATE: 9th-13th
Monday	3-5pm: Tish Marrable leaving do - IDS Bar
Tuesday	10-11.30am: Elements training (General + Impact Module) - The Sissay Room, Essex House 1-3pm: ESW Christmas Lunch - Falmer Bar
Wednesday	4-5.30pm: Combatting Violence Against Women: What’s wrong with the global governance of a feminist agenda? - via Zoom
Thursday	9am-1pm: Research Away-Morning - Room 101, Ashdown House 12.30-3pm: SocSci PS Winter Get Together for all PS staff - Shelter Hall, Brighton
Friday

DATE: 16th-20th
Monday
Tuesday	12-2pm: Fieldwork And Beyond: PGR peer support group monthly meeting - The Conolly Room, Essex House
Wednesday	2-4pm: SocSci Ethics drop in w/ Carol Cooley (SREIO) - The Conolly Room, Essex House
Thursday	12.30-1.30pm: Impact sandpit - Room 143, Jubilee Building
Friday

DATE: 23rd-27th
Monday	MINIMUM SERVICE DAY
Tuesday	MINIMUM SERVICE DAY
Wednesday	CHRISTMAS DAY BANK HOLIDAY
Thursday	BOXING DAY BANK HOLIDAY
Friday	MINIMUM SERVICE DAY

January 2025

DATE: 1st-3rd
Wednesday	NEW YEAR'S DAY BANK HOLIDAY
Thursday
Friday

DATE: 6th-10th
Monday
Tuesday
Wednesday
Thursday	11am-12.30pm: PGR proposal review presentation with Tim Coxon: 'Navigating loss, grief and compromised hope in climate education' - Education Teaching Lab 19, Essex House  12-3pm: Funding support drop-in - Room 109, Essex House
Friday

DATE: 13th-17th
Monday
Tuesday
Wednesday
Thursday
Friday

DATE: 20th-24th
Monday	10.30am-12pm: Sussex Social Change Hub steering group 1.30-4.30pm: Hold for Workshop on Maximising REF-ability when writing for publication
Tuesday
Wednesday	SOCIAL SCIENCES WINTER GRADUATION CEREMONY 9am-5pm: HOLD FOR CIRCY EVENT: 'Exploring Sustainability: What issues matter to the lives of children and young people?'
Thursday	12-3pm: Funding support drop-in - Room 109, Essex House
Friday

DATE: 27th-31st
Monday
Tuesday
Wednesday
Thursday
Friday

February 2025

DATE: 3rd-7th
Monday
Tuesday
Wednesday
Thursday	12-3pm: Funding support drop-in - Room 109, Essex House 2-3.30pm: Elements training (general + impact) - The Sissay Room, Essex House 3.30-5pm: School Student Experience Group (SSEG)
Friday

DATE: 10th-14th
Monday
Tuesday
Wednesday
Thursday
Friday	5.30-7pm: Deadline S1/A1 marks input (UG Progression, Finalist, PGT)

DATE: 17th-21st
Monday	10am-12.30pm: PAB (Virtual for TWD return dates) all courses
Tuesday
Wednesday	11am-1pm: ESW PGR Committee meeting
Thursday	11am-1pm: ESW Research Commitee 12-3pm: Funding support drop-in - Room 109, Essex House
Friday

DATE: 24th-28th
Monday
Tuesday
Wednesday	2-3.30pm: ESW PGR supervisors forum - Room 135, Jubilee Building
Thursday
Friday